Community Library – 5 August

Community Library Notes

We are back!!! Thanks to Tim Rothwell and all who have been keeping the Village Hall ticking over, we are able to re-open the Community Library at Pett Village Hall in August.

Anne and Tim are unable to restart the Coffee Morning, but you are very welcome to bring your own drinks and meet friends outside on the picnic benches at the back of the main hall. Please take responsibility for your own and others’ well-being and observe social distancing rules.

We will display the books in accordance with guidelines at the time, to encourage social distancing. And something else that might interest you – we are now lending out jigsaw puzzles. We’re looking forward to seeing you back and hope you can use this opportunity to meet up with friends, especially those whom you might not have seen for a while.

Community Library only, no coffee morning yet, 10 – 12 August 5th.

Anna and Vivien

Battery Hill and Fairlight Road to close August/September

Drainage and carriageway resurfacing works are taking place on Battery Hill and Fairlight Road. The road will be closed to through traffic 24 hours a day from Monday 24 August to Sunday 20 September 2020.

Traffic is being diverted via Friars Hill, Pett Road and Chick Hill. There will be a separate diversion for HGVs (and presumably buses) via Pett Level Road, Sea Road and the A259.

Further details can be seen here Fairlight roadworks 2020

Hastings and Rother Police Weekly Update

The latest Hastings and Rother Police Weekly Update (31 July) can be read here Police 310720

New Beach Club: Opening hours this weekend.

The New Beach Club is experiencing staffing shortages at the moment, and unfortunately is unable to open “normal” hours this weekend. It will be open during the following times:

Friday   31 July:     midday – 3pm
Saturday 1 August: 4pm – 8pm
Sunday 2 August:    midday – 8pm

The Committee apologises for any inconvenience and is working to restore fuller hours.

Keith Swallow, Hon Treasurer

Pett Village Hall – August Bookings

Pett Village Hall is very slowly opening for business as usual. Here is the diary of activities in August 2020 Bookings August 2020

Tim, Chair Pett VHMC

347 Bus Service

County Councillor Keith Glazier has confirmed that Stagecoach will be restarting an almost full 347 service from Monday 3 August. They will not be able to run the 15:10 round trip from Hastings Station to Chick Hill, though they will be operating a better than normal frequency on Saturdays (by maintaining the same frequency as will run on weekdays). This arrangement is expected to last four weeks, after which the timetable is revised to cater for school children who use this service.

Pett & Pett Level Village News: August 2020

The editor has uploaded the August edition of Pett & Pett Level News on to Pett on the Net and it can be read here https://www.pettnet.org.uk/wp-content/uploads/2020/07/Pett-Magazine-August-2020.pdf

Neighbourhood Watch Campaign to Prevent Burglaries

Details of a new Neighbourhood Watch Campaign to prevent burglaries can be read here NHW 270720

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN

Pett Parish Council

 

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020

 

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404)

NOTICE
 

1. Date of announcement 27th July 2020

2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2020, these documents will be available on reasonable notice by application to:

 

Mary Philo Clerk and responsible Financial Officer

Island Cottage, Swan Street, Wittersham, Kent TN30 7PH

Tel 01797 270 790  email

 

commencing on  Tuesday 28th July 2020

 

 

and ending on  Tuesday 8th September 2020

 

3. Local government electors and their representatives also have:

 

·         The opportunity to question the appointed auditor about the accounting records; and

·         The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

 

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

 

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015.  The appointed auditor is:

 

PKF Littlejohn LLP (Ref: SBA Team)

15 Westferry Circus

Canary Wharf

London E14 4HD

()

 

5. This announcement is made by Mary Philo Clerk and Responsible Financial Officer

 

 

LOCAL AUTHORITY ACCOUNTS: A SUMMARY OF YOUR RIGHTS

 

Please note that this summary applies to all relevant smaller authorities, including local councils, internal drainage boards and ‘other’ smaller authorities.

 

The basic position

 

The Local Audit and Accountability Act 2014 (the Act) governs the work of auditors appointed to smaller authorities. This summary explains the provisions contained in Sections 26 and 27 of the Act. The Act, the Accounts and Audit Regulations 2015 and the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 also cover the duties, responsibilities and rights of smaller authorities, other organisations and the public concerning the accounts being audited.

As a local elector, or an interested person, you have certain legal rights in respect of the accounting records of smaller authorities. As an interested person you can inspect accounting records and related documents. If you are a local government elector for the area to which the accounts relate you can also ask questions about the accounts and object to them. You do not have to pay directly for exercising your rights. However, any resulting costs incurred by the smaller authority form part of its running costs. Therefore, indirectly, local residents pay for the cost of you exercising your rights through their council tax.

The right to inspect the accounting records

 

Any interested person can inspect the accounting records, which includes but is not limited to local electors. You can inspect the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records. You can copy all, or part, of these records or documents. Your inspection must be about the accounts, or relate to an item in the accounts. You cannot, for example, inspect or copy documents unrelated to the accounts, or that include personal information (Section 26 (6) – (10) of the Act explains what is meant by personal information). You cannot inspect information which is protected by commercial confidentiality. This is information which would prejudice commercial confidentiality if it was released to the public and there is not, set against this, a very strong reason in the public interest why it should nevertheless be disclosed.

 

When smaller authorities have finished preparing accounts for the financial year and approved them, they must publish them (including on a website). There must be a 30 working day period, called the ‘period for the exercise of public rights’, during which you can exercise your statutory right to inspect the accounting records. Smaller authorities must tell the public, including advertising this on their website, that the accounting records and related documents are available to inspect. By arrangement you will then have 30 working days to inspect and make copies of the accounting records. You may have to pay a copying charge. Legislative changes have been made as a result of the restrictions imposed by the Coronavirus for the 2019/20 reporting year which mean that there is no requirement for a common period for public rights.  The period for the exercise of public rights must however commence on or before 1 September 2020. The advertisement must set out the dates of the period for the exercise of public rights, how you can communicate to the smaller authority that you wish to inspect the accounting records and related documents, the name and address of the auditor, and the relevant legislation that governs the inspection of accounts and objections.

 

The right to ask the auditor questions about the accounting records

 

You should first ask your smaller authority about the accounting records, since they hold all the details. If you are a local elector, your right to ask questions of the external auditor is enshrined in law. However, while the auditor will answer your questions where possible, they are not always obliged to do so. For example, the question might be better answered by another organisation, require investigation beyond the auditor’s remit, or involve disproportionate cost (which is borne by the local taxpayer). Give your smaller authority the opportunity first to explain anything in the accounting records that you are unsure about. If you are not satisfied with their explanation, you can question the external auditor about the accounting records.

The law limits the time available for you formally to ask questions. This must be done in the period for the exercise of public rights, so let the external auditor know your concern as soon as possible. The advertisement or notice that tells you the accounting records are available to inspect will also give the period for the exercise of public rights during which you may ask the auditor questions, which here means formally asking questions under the Act. You can ask someone to represent you when asking the external auditor questions.

Before you ask the external auditor any questions, inspect the accounting records fully, so you know what they contain. Please remember that you cannot formally ask questions, under the Act, after the end of the period for the exercise of public rights. You may ask your smaller authority other questions about their accounts for any year, at any time. But these are not questions under the Act.

You can ask the external auditor questions about an item in the accounting records for the financial year being audited. However, your right to ask the external auditor questions is limited. The external auditor can only answer ‘what’ questions, not ‘why’ questions. The external auditor cannot answer questions about policies, finances, procedures or anything else unless it is directly relevant to an item in the accounting records. Remember that your questions must always be about facts, not opinions. To avoid misunderstanding, we recommend that you always put your questions in writing.

The right to make objections at audit

 

You have inspected the accounting records and asked your questions of the smaller authority. Now you may wish to object to the accounts on the basis that an item in them is in your view unlawful or there are matters of wider concern arising from the smaller authority’s finances. A local government elector can ask the external auditor to apply to the High Court for a declaration that an item of account is unlawful, or to issue a report on matters which are in the public interest. You must tell the external auditor which specific item in the accounts you object to and why you think the item is unlawful, or why you think that a public interest report should be made about it. You must provide the external auditor with the evidence you have to support your objection. Disagreeing with income or spending does not make it unlawful. To object to the accounts you must write to the external auditor stating you want to make an objection, including the information and evidence below and you must send a copy to the smaller authority. The notice must include:

 

  • confirmation that you are an elector in the smaller authority’s area;
  • why you are objecting to the accounts and the facts on which you rely;
  • details of any item in the accounts that you think is unlawful; and
  • details of any matter about which you think the external auditor should make a public interest report.

 

Other than it must be in writing, there is no set format for objecting. You can only ask the external auditor to act within the powers available under the Local Audit and Accountability Act 2014.

 

A final word

 

You may not use this ‘right to object’ to make a personal complaint or claim against your smaller authority.  You should take such complaints to your local Citizens’ Advice Bureau, local Law Centre or to your solicitor. Smaller authorities, and so local taxpayers, meet the costs of dealing with questions and objections.  In deciding whether to take your objection forward, one of a series of factors the auditor must take into account is the cost that will be involved, they will only continue with the objection if it is in the public interest to do so. They may also decide not to consider an objection if they think that it is frivolous or vexatious, or if it repeats an objection already considered. If you appeal to the courts against an auditor’s decision not to apply to the courts for a declaration that an item of account is unlawful, you will have to pay for the action yourself.

 

For more detailed guidance on public rights and the special powers of auditors, copies of the publication Local authority accounts: A guide to your rights are available from the NAO website.  

If you wish to contact your authority’s appointed external auditor please write to the address in paragraph 4 of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return.